of the Meeting of St. James Parish Council
St. James Anglican Parish Hall,
Thursday, March 9
1.0CALL TO ORDER AND OPENING PRAYER
Meeting called to order by Chair – Warden Bill DeGrace at
7:10pm. Father Chad
McCharles opened with prayer.
2.0ATTENDANCE AND REGRETS
Bill DeGrace Fr. Chad McCharles Lesley Knickle Debbie Smeltzer Sharon Wade Margot Lutes Heather Whynott Sandy Alexander Blane Knickle Beth Ernst Stuart Dauphinee Doreen Wheeler Brent Aulenback Darrell Eisnor Jillian Myra (Temp. Min. Sec. Nicole Ernst)
3.0APPROVAL OF THE AGENDA – with following
Business – Little Free Library – Amy McCharles and Jillian Myra. Correspondence
- 6.2 Barb Zwicker – new timetable. 6.3 Margot Lutes.
Sexton’s report. 8.4 Stewardship
MOTION: Moved by Bill DeGrace
seconded by Darrell Eisnor - Motion
carried. 4.0APPROVAL OF THE MINUTES
MOTION: Moved by Margot Lutes
seconded by Brent Aulenback - Motion
5.0BUSINESS ARISING 5.1WiFi Connection and smoke alarm
hard wired – needs relocating. Fr. Chad
and Darrell to consult with Blane Knickle
5.2Policy document on hold – Bill
7:45pm. Fr. Chad relinquishes Chair – Bill DeGrace
5.4Oil Tanks – Blane
reports he has quotes for a single tank as opposed to a double tank to save
money and with regular oil deliveries assured. To be installed at the end of
the heating season 2017. Blane to bring
forward quotes for approval.
5.5Parish Hall Agreement
: Bill DeGrace deferred to another council meeting as no movement on this.
5.6Office Computer :
now installed. Cost $672.95 – brought in under budget by Darrell Eisnor.
5.7CGL – safe
operation : Police check forms given to two new leaders by Sandy Alexander. Fr.
Chad also attended the CGL meeting with Sandy and they report that two St.
James parishioners are now involved with CGL.
6.1Thank you letter
and receipt from Mike Anderssen on behalf of Mahone Bay Food Bank. Also thank
you letter and receipt from Jennifer Gagnon - Executive Director of
Secretary Barb Zwicker submits to Council for
consideration proposed changes to timetable. Requesting summer hours to be
reduced June-Sept. and hours to be increased Jan.-March when there is a heavier
workload. MOTION: Moved by Margot Lutes seconded by Beth Ernst - that we accept
proposed new schedule.
7.1Rector’s report –
MOTION: Fr. Chad moved acceptance of report and Stuart Dauphinee seconded. Motion carried.
7.2Wardens’ report - Christchurch
MOTION: Stuart moved acceptance of report and
seconded by Doreen Wheeler.
– St James
MOTION: Moved by Brent Aulenback and seconded by
Sandy Alexander. MOTION: Bill DeGrace moved and Heather Whynott seconded
acceptance of reports.
March cheques (plus three for Feb.) total $41,929.03
(includes Chqs. 7447 & 7448 for Printer’s Corner). Deposits for Feb.
total: $8,374.31 MOTION: moved by Sharon
Wade acceptance of Treasurer’s report and
seconded by Brent Aulenback. Motion
7.4Finance committee has not met – next
meeting in May.
7.5No update on Outreach Committee.
Foundation is proposing to participate in Canada Day event, specifically a
“Strawberry Social.” St. James’ property proposed to be included in venue.
Council to receive follow-up info. Bill to put a poster on our notice board re
“Love Mahone Bay” vow renewal event and asked for a response from council to
suggestion of interpretive panels. Council
receptive and requests more information. Pastor Christiansen
suggested the Three Churches be illuminated.
To be examined later.
Blane refers council to
Sexton’s report which is comprehensive.
7.8Spiritual Fellowship Committee
Beth reported Parish Fun Night programmed for Fri. 28
April. Next meeting scheduled for March 29. MOTION: Moved by
Beth Ernst seconded by Sandy Alexander to accept both Property and Spiritual
Fellowship Committees’ reports. Motion
Request from CGL members Amy Mc
Charles and Jillian Myra to make a presentation to Council for permission to
put up a CGL-made weatherproof “little free library unit” on church property
e.g. located by bench or hall also at other locations in town. Funded by CGL
and books for all ages to be donated.
supports this initiative in principle and
requests follow-up with Property Committee.
St. James has a borrowed sound system and a request
has been made for a new system from Steve Foran and his brother Andy (a sound
system expert) Approximately $2,500 for equipment and $ 1,000 to install the
Brent A. made a motion to move ahead on acquiring
this system for the church with a maximum of $5,000 from the ‘In Memorium’
Fund. Seconded by Beth E. Motion carried.
9:00pm. Moved by Margot Lutes and seconded by Heather
Whynott to extend meeting by 15mins.
8.2Youth event – Newfoundland.
Fr. Chad brings forward a request for funding for
four girls, three from CGL to cover expenses of $500 per person for a deadline
of tomorrow. This amount includes flight etc. Diocese to fund Fr. Chad and an
accompanying female leader.
MOTION: to authorize $1,000 between the four girls as
a gift from the Parish and an additional $1,000 to be repaid by fundraising
after the event made by Darrell Eisnor and seconded by Margot Lutes. Motion carried.
Margot speaks on behalf of Michael Lutes organising a
training session in Apr/May with Lorraine Street as facilitator, and possibly
with other Anglican Parishes attending as well.
8.4Stewardship – struck from agenda.
MEETING - Thursday, 20April, 2017.
@ 7:00 p.m.
Motion to adjourn – Stuart Dauphinee
Parish Council Thursday 20 April 2017
Warden – St. James’
5 – Property Committee meeting
6 – regular Wardens meeting
Three Churches Foundation
Foundation Board has not met since last Parish Council meeting.
“Love Mahone Bay” event has been cancelled for 2017. It has been decided that efforts be directed
to “Canada 150” events and that the LMB event be held next in 2018.
meeting is Friday, April 21, 4:00 p.m., St. John’s Evangelical